If you are thinking of replacing your old traditional printers with a multi-functional printing device, it is likely that you will have some questions regarding its benefits. Below we have answered some of the most frequently asked questions relating to multi-functional printing devices.

How cost effective are multi-functional printing devices?
If you add up the cost of buying separate machines for printing, scanning, faxing and copying and weight it up against the cost of buying a multi-functional printer, in most cases the latter will be the most cost effective option. Multi-functional printer devices are also much more cost effective to maintain and only require a single power source, helping you to reduce your energy costs.

Are multi-functional printing devices quicker than traditional printers?
Yes multi-functional printing devices can print documents much quicker than traditional printers; due to the fact there technology is newer. They can also perform scanning, copying and faxing tasks quickly, helping businesses to save time and improve levels of efficiency.

Can multi-functional printing devices reduce a company’s carbon footprint?
Having a multi-functional printing device in your office will mean that you only have to power one piece of equipment for your printing, scanning, copying and faxing requirements, instead of four. This means you will be using less electricity and are therefore reducing your carbon footprint. If you are looking to operate in a more environmentally friendly way, we highly recommend investing in a multi-functional printing device.

Are multi-functional printing devices easy to use?
If you already know how to use printing, faxing, photocopying and scanning equipment, then you should find multi-functional printing devices pretty straightforward to use. However it is usually possible to ask the manufacturer or provider for training. Teaching your staff how to use a multi-functional printing device will help you save time and reduce problems in the future.

Will a multi-functional printing device take up a lot of floor space?
Multi-functional printing devices come in various different sizes, so this will depend on the model you choose. However it is worth noting that no matter how big or small your multi-functional printing device is, it will still take up less space than four separate devices for printing, scanning, faxing and copying will.

 

 

Can I integrate a multi-functional printing device with my existing IT infrastructure?
Yes you can. For more information about how to choose the best device for your office and how to connect it up with your existing IT equipment, please get in contact with a member of our team. We provide bespoke solutions and will ensure the MFP you choose is right for your business.

Is there any security concerns regarding multi-functional printing devices?
Most multi-functional printers are integrated with other devices on a network therefore making the security of the information sent and received by the device a concern for many business owners. An MFP provider (like us) can provide you with advice on how to keep your printer secure.

We will set up your device so that each employee has to enter a unique password before using the device to print, scan, copy or send. This will prevent unauthorised users from accessing information sent or received by the device. It will also help you keep track of your employees’ printing actions. We will also ensure that your device is protected using the latest security software.

We hope the answers we have provided her have helped some of you in your decision to purchase a multi-functional printer for your business. If you have any questions, please do not hesitate to get in touch with a member of our team.