We could finally be ridding ourselves from the long-standing compulsion to print off everything we need, particularly in offices and organisations that have for years gone through vast reams of paper. It seems, technology has finally come to our aid with developments such as the newest range of Multi-Function Printers, mobile technology like tablets, laptops and smartphones, and ever greater connectivity including the Cloud and Wi-Fi availability.

With a little careful thought, we can all reduce the amount spent on printing, cut costs and aid the environment at the same time.

Do I need to print the whole document?

It’s often tempting to print off a whole document when what you really need is just a small part of it. This can save a lot of paper if you are printing out a fifty-page manual when the information you need is contained in the first chapter. Ask yourself each time you print a document how much of it you actually need

Can I access it digitally?

The other question you need to ask yourself is if you really need a hard copy of that document. Can you just as easily read it on a tablet or even a smartphone? Most documents can be stored in a variety of digital formats which means you can access them just as easily on your mobile device.

It’s good to scan and store

Rather than keep huge documents on shelves, with the latest MFPs you can easily scan documents and have them stored on the printer hard drive. They can then be accessed in a variety of ways that reduce the amount of paper used and the wear and tear on your printer.

Have a print strategy

For any office, big or small, it pays to have a printing strategy. You can develop this by getting all your staff involved to find out what needs to be printed out and what actually doesn’t. If you think about it carefully you’ll find that you can cut the cost of running your office significantly by simply changing the way you read or access documents.

Have a print audit

If you really want to save on your printing costs then it pays to have a full audit and find out actually what you are spending money on and where those savings can be made. This could include having a new MFP put in that decreases paper usage and offers better ways to access documents as well as cutting down the cost of the power you use with energy saving technology.

There’s no doubt that the newest printers on the market can have a marked effect on any business or organisation if they want to save on printing. The digital devices that we now all carry around integrate closely with the latest cloud and printing technology, providing numerous opportunities for better management and a host of savings.

To find out which latest technology works best for your business and how you can save money on print, call us today on 0208 911 3780 and receive a FREE print audit.