In recent years, cloud printing has come to the fore and is beginning to change the way we look at office admin processes and access to devices wherever you are in the world. There’s no doubt we are becoming smarter, promoting better work practices and saving money in the process.

A Better Print Experience

Most smartphones and tablets usually don’t have their own printing software on board which can make it difficult if you want to send a document to the nearest MFP. The good news is that cloud printing is making a big impact – it may be new technology but it is set to make life a whole lot easier for everyone. If a printer is connected to the internet or available through Wi-Fi then cloud printing is possible – you don’t have to download specialist software for each particular device, one size literally fits all.

Managing Print Services

Cloud printing doesn’t just give you access where and when you want it, you can manage your print processes across your business too. That gets rid of the need for an in house print service and is particularly useful if you need to manage a large number of devices across your premises. This has huge ramifications for organisations such as schools and colleges as well as companies that have large workforces to provide for.

High Print Security

The problem a number of businesses and organisations have with the cloud is the issue of security. Print development companies like Kyocera provide a high level of safety through VPNs that means data is maintained in a closed loop. That also means your printed document and data can be wiped as soon as you have sent to print, maintaining a high degree of security.

Make Savings

Cloud printing keeps you informed about how much you print out and helps you to identify places where savings can be made. Businesses can reduce inefficiency and release staff who would otherwise be tied up with printers to do more important jobs. Overall, companies that move to cloud printing find that they can save a good deal in costs and keep devices well-maintained in the process.

Manage Remotely

Cloud printing contributes to reducing your impact on the environment. Because it is managed remotely you can print to MFPs in other parts of your business without having to physically move heavy copies where you want them to go. Because device faults are diagnosed by the system itself, you get timely maintenance that helps keep machines in good working order for the majority of the time.

Low Maintenance Costs

Cloud printing keeps maintenance issues across the board down to a minimum. You don’t need to worry about running out of consumables such as toner because they are pre-ordered to the right amount when you are getting low. Staff can opt to send to a mobile device rather than print out in hardcopy, further reducing your impact on the company budget and the environment.

With no need to download drivers for each printer and no need to worry that it’s the wrong type of MFP, as cloud printing develops it opens a whole new world for business, both large and small, as well as organisations and industries that are trying to reduce their environmental impact and improve productivity.