The Benefits of a Print Audit in 2016

Making the most of available resources is key to the future of any business or organisation in today’s fast paced world. Taking a close look at how you deliver your printing in 2016 could provide wide-ranging benefits that save money and significantly improves productivity.

Whether you run an SME that handles a smaller amount of printing or a major organisation that needs integration between multiple devices, taking a step back and having a look at how things can be done better is a vital part of all business development.

• Identify the areas where savings can be made in time and money.
• Reduce overhead costs by introducing new technology or processes.
• Implementing the right strategies without interrupting business.

Taking a Look at your Existing MFPs

A print audit involves taking a look at all your printing in the context of your business and where changes and savings can be made. Many companies have one or more old printers that are less efficient and reliable than the newer range of MFPs on the market. The emphasis is on helping your business cut down on wastage, find new and more effective ways of running the office and delivering real cost reductions without skimping on productivity.

Finding New Ways of Printing

The new range of MFP printers on the market from companies such as Sharp, Ricoh and Xerox are far more high tech than they were five to ten years ago. With a greater level of energy efficiency and intelligent sleep modes, better paper handling and integrated software solutions you can find easier and faster ways to handle all business printing needs.

There are plenty of options on the table with solutions such as Papercut and cloud-based management systems that allow print managers to organise provision better and remotely. One area that many businesses fall down on is how they pull their printers together and provide a comprehensive print strategy that works across all sections from day-to-day admin to finance and marketing.

Creating More Options

A full print audit can highlight the areas where improvements can be made and is tailored to your specific business needs rather than a one size fits all approach. You can examine what your business or organisation sends to print, including the amount of paper, toner and other consumables you use on a daily, weekly and monthly basis. You can explore new, more cost-effective options such as sending scans and print jobs to and from smart devices anywhere in the world.

Changing to a different print management system is not just about putting in new, energy and consumable saving devices that communicate with each other. It’s also about changing how staff see printing and helping to develop the kinds of strategies that make for more intelligent working.

Cutting Back Environmental Impact

One side-effect of undergoing a print audit in 2016 is that it helps you to also cut down on the impact your business has on the environment. With more carbon friendly ways of operating you can boost your green credentials as well as save money.